The Faculty of Mechanical and Aerospace Engineering (FTMD) at Institut Teknologi Bandung (ITB), in collaboration with the Solidarity Forever Foundation (YSF), is opening an opportunity for Bachelor’s/Master’s (S1/S2) graduates to join as a Program Secretariat Officer for the Beyond 150 Program.

The Beyond 150 Program is a collaboration between FTMD ITB and YSF aimed at strengthening the research ecosystem, developing high-quality postgraduate talent, and supporting ITB’s goal toward the QS Top 150 World University Ranking.

The Program Secretariat Officer position is intended for individuals with strong skills in administration, coordination, communication, and program management to support the implementation of the Beyond 150 Program.

Duties and Responsibilities

The Program Secretariat Officer will play a role in:

  • Program administration and documentation.

  • Coordinating activities with FTMD ITB, YSF, faculty members, students, alumni, and partners.

  • Monitoring program execution and preparing progress reports.

  • Administrative support for fundraising and communication with prospective donors.

  • Program financial administration.

  • Preparing program progress reports and publication materials.

Qualifications

Education

  • Graduate of FTMD ITB (Bachelor’s or Master’s degree).

Experience

  • Experience as a secretary, project officer, or administrator is preferred.

  • Experience in managing educational, research, NGO, university, or foundation programs is an added value.

  • Fresh graduates are welcome to apply.

Competencies

  • Organized, detail-oriented, communicative, and proactive.

  • Able to work independently as well as in a team.

  • Accustomed to coordinating with various stakeholders.

Technical Skills

  • Microsoft Office (Word, Excel, PowerPoint).

  • Google Workspace.

  • Zoom / Microsoft Teams.

  • Able to create professional presentations and manage databases using spreadsheets.

Language Skills

  • Active proficiency in Indonesian.

  • Minimum passive proficiency in English for reading documents and drafting professional emails.

Added Value

Experience in:

  • Project management.

  • Grant management.

  • Fundraising.

  • Event management.

  • University or research institution administration.

  • Utilizing AI tools (such as ChatGPT, Copilot, or Gemini) to support administrative productivity.

Application Submission

Send your cover letter, CV, and academic transcript via email to:

📧 recruitment@maharahora.com

Email subject: Program Secretariat Officer

Work Location

Secretariat of Beyond 150 Program

Production Engineering Laboratory

FTMD ITB

Jalan Ganesha No. 10, Bandung